Here some of the top searched AI-powered and automated tools aimed to help smaller business owners feel more in control of their finances and just as importantly spot potential payment issues before they spiral.
1. Float – Real-Time Cash Flow Forecasting
Float plugs into accounting systems like Xero, QuickBooks, and FreeAgent, giving you a clear, visual forecast of your cash flow.
Why it’s powerful:
– Automatically predicts when you might run out of cash.
– Helps you plan for different scenarios (like losing a client or buying new equipment).
– Offers monthly, weekly, or daily forecasting — no spreadsheets needed.
Example: A design agency used Float to spot a cash flow dip three months ahead. They tightened up credit control, delayed non-urgent spending, and avoided borrowing.
2. QuickBooks Smart Insights
QuickBooks is well known for accounting, but its Smart Insights feature uses AI to identify unusual patterns or risky financial trends.
Why it’s powerful:
– Alerts you to spikes in spending or revenue drops.
– Helps you categorise and understand where your money is going.
– Offers tailored advice based on your business habits.
Example: A café owner received an alert about a spike in supply costs. This led to a menu adjustment and renegotiation with vendors — a key move that protected profit margins.
3. Xero Analytics Plus – Forecasting with AI Scenarios
Xero’s premium Analytics Plus feature takes financial forecasting up a notch with real-time data and “what if” scenario planning.
Why it’s powerful:
– Forecasts 7, 30, or 90 days into the future.
– Lets you model different business decisions (e.g., hiring, taking on a loan).
– Tracks actuals vs forecasts automatically.
Example: A creative studio modelled the impact of a staff hire using Xero’s scenario tool — and realised they’d need extra income to sustain it. They waited 6 weeks until they had a new contract and then hired confidently.
4. Starling Bank Business Toolkit
Starling’s Business Toolkit is more than a bank account. It acts like a mini finance manager — built into your banking app.
Why it’s powerful:
– Automatically tracks income and spending by category.
– Offers cash flow insights and nudges.
– Great for tax planning and invoice management.
Example: A freelance copywriter used Starling’s reminders to chase overdue invoices.
5. Tide – Smart Expense Cards That Keep Spending in Check
Tide offers virtual and physical business expense cards with smart controls and instant alerts — perfect for teams.
Why it’s powerful:
– Set limits per cardholder to prevent overspending.
– Auto-categorises spending for reporting.
– Pairs with accounting tools to show the full financial picture.
Example: An e-commerce startup gave each team member a Tide card with fixed budgets. They reduced unauthorised spending by 35% and freed up cash to pay suppliers.
The Big Picture: Use These Tools, however, do not feel like you need to do it all yourself.
Technology is a fantastic early-warning system. But it is not a substitute for professional advice. Are your tools telling you cash is running low, are creditors chasing, or you are feeling unsettled — talk to an expert now, not later.
What we do.
At My Insolvency, we help individuals and businesses take control before things spiral. Whether you need a rescue plan or honest guidance, our team is here to help — confidentially and without judgement.
